BILL 15-01, Administrative Billings and Collections System (ABCO) Procedure Manual Revision
Published: November 25, 2015
Effective: Pay Period 23, 2015
Summary
The Administrative Billings and Collections System (ABCO) procedure manual has been updated to introduce two Employee Rights notices and status codes. Additionally, it identifies revised notices and provides revised copies of the processing workflows.
Affected Systems
System |
System Impact |
|---|---|
ABCO |
None. Procedure Manual Revision Only. |
Implementations
The information below highlights some of the changes made to the ABCO procedure manual.
Notices
Two new Employee Rights Notices have been created as identified below:
- Form NFC-MPay, Notice of Missed Payment, is submitted to debtor when funds are not received to cover the agreed upon amount as per the repayment agreement.
- Form NFC-PPay, Notice of Partial Payment, is submitted to debtor when funds received or garnished were insufficient to cover the agreed upon amount as per the repayment agreement.
The following Debt Management and Employee Rights Notices, which create the debtor packages, have either been renamed or revised:
- Form NFC-631, Demand Notice for Payment, was formerly identified as Form NFC-631na1, Bill for Collection. This notice is mailed with the following revised forms to create a debtor package:
- Form NFC-631pg2, Repayment Agreement
- Form NFC-631pg3, Bill For Collection (continued), will generate only when the debt information exceeds one page.
- Form NFC-631pg4, Employee Rights Notice
- Form NFC-631pg5, Employee Rights Notice
- Form NFC-631pg6, To Avoid Referral To The Department Of Treasury
- Form NFC-1100, Notice of Overpayment of Salary and Demand for Payment, was formerly identified as Form NFC‑1100D, Notice of Intent to Offset Salary. This notice is mailed with the following forms to create a debtor package:
- Form NFC-1100pg2ALL, Employee Rights Notice
- Form NFC-1100pg3ALL, Employee Rights Notice
- Form NFC-1100pg4ALL, To Avoid Referral To The Department Of Treasury
- Form NFC-1101, Notice of Intent to Offset Salary and Repayment Agreement, was formerly identified as Form NFC‑1101D, Repayment Agreement.
- Form NFC-937, Notice of Intent to Recover Past Due Health Benefit From Salary, is mailed with the following forms to create a debtor package:
- Form NFC-937pg2ALL, Employee Rights Notice
- Form NFC-937pg3ALL, Employee Rights Notice
- Form NFC-937pg4ALL, To Avoid Referral To The Department Of Treasury
The following Debt Management and Employee Rights Notices, which create the debtor packages are for the Department of Treasury's employees only:
- Form NFC-1100TR, Notice of Overpayment of Salary and Demand for Payment, is mailed with the following forms to create a debtor package:
- Form NFC-1100pg2ALL, Employee Rights Notice
- Form NFC-1100pg3ALL, Employee Rights Notice
- Form NFC-1100pg4ALL, To Avoid Referral To The Department Of Treasury
- Form NFC-1101TR, Repayment Agreement
- Form NFC-937TR, Notice of Intent to Recover Past Due Health Benefit From Salary, is mailed with the following forms to create a debtor package:
- Form NFC-937pg2TR, Employee Rights Notice
- Form NFC-937pg3ALL, Employee Rights Notice
- Form NFC-937pg4ALL, To Avoid Referral To The Department Of Treasury
Status Codes
Accounts requiring immediate Agency attention may have one of the following new status codes applied to assist in determining what type of action is required:
- Second Hold (SH) - This code identifies a delinquent debt that has been placed on hold for a second time, as per your Agency's instruction.
- Cancellation (CA) - This code identifies that a cancellation has been applied; however, additional processing and/or documentation may be required.
Processing Workflows
To assist Agencies in correctly processing the debt accounts, refer to the revised applicable workflow documents in the procedure, for detailed information regarding Agency and NFC responsibilities.
Resources
The ABCO procedure manual, which is available online at the National Finance Center (NFC) Web site, has been updated to include the information in this bulletin. To view and/or print this procedure, select HR and Payroll Client from the My NFC drop-down menu on the NFC homepage. At the HR and Payroll Client page, click the Publications tab in the center ribbon and from there select the Administrative Billings and Processing (BILL) category to access the procedure manual.
Inquiries
For questions about NFC processing, authorized Servicing Personnel Office representatives should contact the NFC Contact Center at 1-855-NFC-4GOV (1-855-632-4468) or via the Internet using the Requester Console.