BILL 19-02, ABCO Main Menu and Employee Indebtedness Screen Modification

Published: September 12, 2019
Effective: Pay Period 19, 2019 (September 21, 2019)

Summary

In accordance with Item 2 of Section B, Privacy Requirements of the Office of Management and Budget's (OMB), Memorandum of Safeguarding Against and Responding to the Breach of Personally Identifiable Information (PII), Administrative Billings and Collections (ABCO) will be modifying the Main Menu and Employee Indebtedness screens. This regulation stipulates that Agencies must review their use of Social Security numbers (SSN) in all programs and systems. Agencies must identify instances where that use is unnecessary and implement a means to eliminate the application and collection of SSNs.

Affected System

System	System Impact
ABCO	Modifying the ABCO Main Menu screen and the Employee Indebtedness User screen.

Implementation

Modifications will be made to the following ABCO screens:

ABCO AR00100, ABCO Main Menu screen, Option #4 to state, EMPLOYEE INDEBTEDNESS (BY SOC SEC NUMBER AND ACCT NUMBER). Currently, the wording for Option #4 on the AR00100 ABCO Main Menu screen states, EMPLOYEE INDEBTEDNESS BY SOCIAL SECURITY NUMBER.
ABCO AR00155, Employee Indebtedness User screen, to include an Account Number field in addition to the Social Security Number field. This will allow users to access the ABCO EMPLOYEE INDEBTEDNESS record using both the Account Number and/or the employee SSN.

Agencies will have the option to input an employee's SSN in Administrative Billings and Collections Inquiry (ABCOINQ) to capture the employee Account Number.

Note: The Account Number can be used to submit a request via ServiceNow without PII violation.

Resources

The procedure manual for this application, which is available online at the National Finance Center (NFC) Web site, is being updated to include the information in this bulletin. To view and/or print this procedure, select HR and Payroll Clients from the MyNFC drop-down menu on the NFC Home page. At the HR and Payroll Clients page, select the Publications tab and select the applicable category to access the procedure manual within the category.

Inquiries

For questions about NFC processing, authorized Servicing Personnel Office representatives should contact the NFC Contact Center at 1-855-NFC-4GOV (1-855-632-4468) or via the customer service portal.