TA 19-01, Fiscal Year-End Reminder

Published: September 5, 2019
Effective: Pay Period 20, 2019

Summary

The last day of fiscal year (FY) 2019 occurs in Pay Period (PP) 20; therefore, special instructions may be required for preparing PP20 Time and Attendance (T&A) reports.

T&A contact point representatives should ensure that timekeepers are aware of these instructions. Agencies should also notify all employees who utilize employee self entry in their T&A systems.

Note: These instructions do not apply to the Federal Deposit Insurance Corporation (FDIC).

Implementation

Payroll Obligation Estimates

For Agencies having payroll obligation estimates computed by the National Finance Center (NFC), 100 percent of PP18 costs will be used to estimate PP20 costs that occurred in FY 2019.

Accounting Data Distribution

NFC no longer prorates stored accounting across fiscal years. Therefore, Agencies should not use stored accounting in PP20 and should instead prepare a single T&A distributing all time-in-pay status for each line entry to the appropriate accounting data for both FY 2019 and FY 2020. The entry in the Accounting Code field on the T&A should be blank. This will ensure accurate distribution of accounting data charged between FY 2019 and FY 2020. Agencies may resume using stored accounting in PP21.

Payroll Costs

Payroll costs for PP19 will be obligated, paid, and reported in September 2019.

Split T&A Requirements for PP20

Split T&As are required when:

• An employee is on leave without pay (LWOP) for military purposes (LWOP-US) through a personnel action with Nature of Action Code 473, Absent-Uniformed Service. A split T&A is only required if the employee is using military leave.
• Regular military leave is used during PP20.
• U.S. Customs Service employees are coded in the database with Y in the Customs Officer's Pay Reform Status field.

Instructions for preparing split T&As are provided in your T&A procedure.

Note: When preparing a split T&A for PP20, the entry for the End Day is 02 and the entry for the Start Day is 03.

Military Leave Rollover

If an employee is on 80 hours of LWOP-US, the 80 hours should be recorded on the T&A with Transaction Code 71, LWOP, and Transaction Descriptor Code 04. Failure to submit a T&A in PP 20 will prevent an employee's military leave balance from being updated and rolled over properly. If the Agency fails to submit the T&A properly, the Agency will be required to manually reset the military leave in the Time Inquiry-Leave Update System (TINQ).

Inquiries

For questions about NFC processing, authorized Servicing Personnel Office representatives should contact the NFC Contact Center at 1-855-NFC-4GOV (1-855-632-4468) or via the customer service portal.