CLER Escalation Process
- NFC offers a Level 2 Help Desk for the Payroll Offices and Carriers. The Government Insurance Services Branch, (GISB) Help Desk staff will assist with CLER transmissions, CLER technical processing issues, CLER system issues, and reconciliation of CLER discrepancies.
- Any Payroll office representative and Carrier representative may contact the (GISB) Escalation Team, if they feel they have not received satisfactory customer service. In order to escalate an issue, a payroll office or carrier representative must first have logged an incident and received a tracking number from the CLER Help Desk Personnel, which has not been timely and accurately resolved.
- Escalations must be presented to the GISB.Escalations@usda.gov mailbox where they will be researched and responded to by Unit, Section and Branch supervisors.
CLER Help Desk Staff Escalation
- When a Level 2 staff member believes that he/she cannot resolve the issue or answer the question within prescribed timeframes, he/she elevates the issue or question to his/her supervisor or the Section Head. The Section Head may assign an Analyst to address the issue or may handle the issue him/herself.
- After the Level 2 staff member has elevated the issue internally, the GISB Section Head may also contact the Branch Chief at any point in time.
- GISB Section Head and /or Branch Chief may elevate the issue to the Associate Director over the Functional area.
Last Resort
If, after these steps have been followed, and the customer is still dissatisfied, the issue is moved up the line by the Government Insurance and Collections Directorate (GICD), Associate Director to the Director of GESD. Escalations must be presented in the order stated in this procedure to be addressed by the appropriate levels of management.