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CAPPS Charter


CAPPS membership consists of one member and one alternate from each Department or independent Agency serviced by the United States Department of Agriculture/National Finance Center Payroll/Personnel System. Representatives from outside of the personnel community may be invited to attend as ex officio members on an ad hoc basis to address auxiliary issues on the agenda. Functional specialists may be invited to attend meetings to discuss problems in their functional area of expertise.


CAPPS provides the framework for providing an interface between the Payroll/Personnel System user community, the program staffs at departmental level, and the technical systems staff at NFC. The Committee interacts with the other system users and NFC in implementing, operating, maintaining, and continually improving the automated USDA Payroll/Personnel system. CAPPS provides leadership and guidance to user Agencies regarding the Payroll/Personnel system and ensures the integrity of the system.


CAPPS Responsibilities:


The Chairperson of CAPPS will be a member of the NFC staff. Responsibilities of the Chairperson include:

Member Responsibility

Responsibilities of the representatives include:


Meetings will be held on a quarterly basis every third Wednesday at 10:00 a.m. ET in the USDA Shared Service Office. Special meetings may be called as needed.


The Chairperson should receive agenda items from members at least six working days prior to the scheduled meeting. Agenda items from members should be received by the Chairperson at least six working days prior to the scheduled meeting. The Chairperson will issue agenda items and a reminder of the meeting five working days before the meeting. With the exception of system problems requiring immediate attention, items not received by the due date will be deferred until the next meeting of CAPPS.

Examples of the agenda topics are:

Requests for changes to the application should include:

User Groups

Four User Groups have been established to identify customer needs and develop priorities for NFC system changes within the specific categories. The four groups are:

CAPPS members will furnish representatives to participate in the User Group meetings and present their agency’s viewpoint on the subject. The User Group members will select the Chairperson of the workgroup. NFC will assign a facilitator to the User Group. The User Group will be limited to a reasonable working size. However, the Chairperson of the User Group may allow other participants on an as needed basis. At a minimum, each User Group will contain subject matter specialists and system specialists.


Responsibilities of the Facilitator include:


Responsibilities of the Chairperson include:


Responsibilities of the Members include:

Working Groups

Working Groups can be established through CAPPS, User Groups, or NFC management. The Working Group provides a forum for members to offer input and discuss requirements/changes on specific project(s).

Working Groups are short term and disbanded once the group completes system testing and validates the integrity of the system changes.

As the need arises, Agency subject matter representatives will be requested through his/her CAPPS representative to participate in the Working Groups.

Last Updated / Reviewed: May 09, 2019