User Groups
Four User Groups have been created within the specific system categories:
- T&A User Group
- EmpowHR User Group
- EPIC User Group
- Reports User Group
CAPPS members will furnish representatives to participate in the User Group meetings and present their agency’s viewpoint on the subject. The User Group members will select the Chairperson of the workgroup. NFC will assign a facilitator to the User Group. The User Group will be limited to a reasonable working size. However, the Chairperson of the User Group may allow other participants on an as needed basis. At a minimum, each User Group will contain subject matter specialists and system specialists.
Facilitator
Responsibilities of the Facilitator include:
- Assist the Chairperson of the User Group by scheduling meetings, obtaining meeting rooms, draft meeting notes, prepare agenda and other tasks as assigned by the chairperson.
- Represent the User Group to NFC when discussing topics of interest or concern to the User Group
Chairperson
Responsibilities of the Chairperson include:
- Coordinate all activities of the User Group, ensuring appropriate expertise is available, etc.
- Furnish progress reports to the Chairperson of CAPPS.
- Present draft proposals to CAPPS for presentation, review, and comment.
- Consolidate and incorporate comments and recommendations for changes to proposals
- Present completed proposals to the Chairperson of CAPPS for presentation to CAPPS and NFC.
- As needed, represents the user community in discussions with NFC during the development process.
Members
Responsibilities of the Members include:
- Attend scheduled meeting with completed assignments.
- Elect User Group Chairperson.
- Develop written specification packages based on user requirements, laws, and regulations.
- As needed, represents the user community in discussions with NFC during the development process.
- Work with the User Group chairperson during the development, test, and implementation phases of any new system and enhancements.
Working Groups
Working Groups can be established through CAPPS, User Groups, or NFC management.
Working Groups are short term and disbanded once the group completes system testing and validates the integrity of the system changes.
As the need arises, Agency subject matter representatives will be requested through his/her CAPPS representative to participate in the Working Groups.